Privacy Notice

This notice explains what personal information I collect when you contact me, book a class or visit my website, why I collect it, and what your rights are.

Who I am

I am Nicky Hodge, trading as ArtHouse26, a sole trader based in Kent. I run art classes and tutoring for children and young people, and I sell teaching resources online. I am the "controller" of the personal information described here, which means I decide how and why it is used. You can contact me at nicky@arthouse26.com

What I collect and why

I only collect what I need to run the classes safely and take payment. Below details who I collect information from, what is collected and why.

  • People who use the contact form - Name, email address and your message - To reply to your enquiry

  • Visitors to my website - Browser, network and device details, pages visited, clicks, scrolling, searches, timestamps and IP address - To run and secure the website and understand how it is used

  • Students - Name, age, school year, attendance - To run the classes and keep a register

  • Students' health information - Allergies and medical details you choose to share - To keep your child safe in class

  • Payments - Amount, date and payment status - To keep accounts and meet tax rules

  • Photos of student work - Images, with your permission - To show my teaching on my website and social media

  • Payment card details are handled by Bookwhen and PayPal. I do not see or store full card numbers.

Children's information

I collect information about children only from their parent or carer, and only to teach them safely.

  • Health and allergy details are optional. I use them only to keep your child safe and keep them stored securely. You can ask me to correct or delete them at any time.

  • Photos and work: I only share a child's work or images with your permission, which you give or decline when you book. You can withdraw it at any time by contacting me.

  • Safeguarding: if I am worried about a child's safety, I may need to share information with the appropriate authorities without asking first

Who I share information with

I never sell your information. I share it only with the services I use to run the business:

  • Bookwhen, my booking system, which holds booking details and takes payments

  • PayPal, which processes payments

  • Squarespace, which hosts my website and contact form

  • Outlook, which I use to send confirmations and messages

  • The Horsebridge, if they need an attendance list or emergency details for a session

These providers handle your information under their own privacy policies, and some may process it outside the UK with safeguards in place. I may also share information where the law requires it, such as with the police or safeguarding authorities.

How long I keep information

  • Contact form messages - 12 months after the last message, unless you book a class

  • Booking and student records - 12 months after your child's last class

  • Health and allergy details - While your child attends, and deleted within 3 months after they stop

  • Payment and invoice records - 6 years, to meet tax rules

  • Photos shared with permission - Until you withdraw permission or I stop using them

Your rights

You can ask me at any time to:

  • Show you the information I hold about you or your child

  • Correct anything that is wrong

  • Delete your information, where I have no legal reason to keep it

  • Stop or limit how I use it

  • Give you a copy to move elsewhere

  • Stop using it where I rely on legitimate interests

  • Withdraw your consent, such as for photos, without affecting anything done before

Email nicky@arthouse26.com and I will reply within one month.

If you are unhappy with how I have handled your information, you can complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113. I would appreciate the chance to put things right first.

Website, cookies and my online shops

What my website collects. My website is hosted by Squarespace. Squarespace collects personal information when you visit this website, including:

  • Information about your browser, network and device

  • Web pages you visited before coming to this website

  • Web pages you view while on this website

  • Your IP address

Squarespace needs this data to run the website and to protect and improve its platform and services. You can read more about how Squarespace uses site usage information for its own purposes in the Squarespace Privacy Policy.

Analytics. This website also collects personal information to power site analytics. This includes the information above and details about how you use the website, such as clicks, internal links, pages visited, scrolling, searches and timestamps. I provide this information to Squarespace, my website analytics provider, to learn about site traffic and activity.

Cookies. This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website. For information about the cookies Squarespace uses, see Cookie Policy

  • Necessary cookies are always used. They allow Squarespace, my hosting platform, to serve this website to you securely.

  • Analytics and performance cookies are used only if you accept them in the cookie banner. They let me see site traffic, activity and other data.

TpT and TES. I sell teaching resources on Teachers Pay Teachers and TES. If you buy from me there, the marketplace looks after your account and payment details under its own privacy policy. I usually see only limited sales information, and I use any message you send me there only to reply to you.